Table view

Here's how to to add a database in table view to Notion:

1. Create a new page in your workspace.

2. Under Get started with, click on Table.

If you want to create an inline table, type /Table view on any page and press enter.

You can add a table to an existing database to view its data in that format. 

1. Click + at the top left of your database.

2. Select Table from the dropdown menu.

You can select multiple rows in order to edit their properties.

1. Hover over any row and click the checkbox.

   • To select all, click the checkbox at the very top left of the database, next to the Title property.

2. Select a property in the menu that just appeared to edit for all selected rows.

Switch up how your table is ordered with drag-and-drop on desktop or browser.

• For rows, hover, then click and hold the ⋮⋮ icon on the left to drag it up or down.

• For columns, click and hold their headings to drag them left or right (like below).

  • Resize columns by hovering over their edges, and dragging right or left.

If your cells contain a lot of content, you can have it appear on multiple lines.

1. Click on the ••• icon at the top right of your table, click Layout toggle on Wrap all columns.

   • Or to wrap a single property, click at the top of a specific column and toggle on Wrap column.

At the bottom of every column in your table, you can run calculations that will show you information about the data contained in that column.

Hover below the last row in your table, then click the word Calculate that appears under any column you want to learn more about:

• You'll see a dropdown menu containing these calculation options:

  • Count all: Gives you the total number of rows in the column.

  • Count values: Counts the number of property values contained in the column. 

  • Count unique values: Counts the number of unique property values contained in the column, omitting duplicates. 

  • Count empty: Counts the number of rows that do not have a value in the column. 

  • Count not empty: Counts the number of rows where the column is filled. 

  • Percent empty: Gives you the percentage of rows that do not have the chosen property filled in. 

  • Percent not empty: Gives you the percentage of cards that do have the property filled in. 

  • Earliest date: If you have time-related properties in your table like Last edited or Created time, you can choose to show when the oldest row was edited or created.

  • Latest date: Shows when the newest row was last edited or created.

  • Date range: Shows you the time gap between the oldest and newest edit or creation time.

• If you have a Number property in your table, you unlock several other calculation options:

  • Sum: Shows the sum of the numbers in the column.

  • Average: Shows the average of the numbers in the column.

  • Median: Shows the median of the numbers in the column.

  • Min: Shows the lowest number in the column.

  • Max: Shows the highest number in the column.

  • Range: Subtracts the lowest number from the highest.